January 9, 2023
10 min

How To Leverage The Power of Digital RFQs to Get The Best Deals in Freight Procurement

Mukesh Deogune

Freight procurement is a critical aspect of supply chain management, and finding the best deals for transportation can have a significant impact on your bottom line. Digital RFQs (request for quotation) can be a powerful tool for managing freight procurement and finding the best deals on transportation services. By leveraging the power of digital RFQs, you can connect with a wide range of carriers, negotiate better rates and terms, and build strong relationships with partners. In this blog, we will explore how to effectively use digital RFQs in freight procurement to get the best deals and optimize your supply chain.

1. Clearly define your transportation needs: Before sending out RFQs, it's important to have a clear understanding of your transportation needs. This includes the type of cargo you need to transport, the origin and destination of the shipment, the required delivery time, and any special handling or insurance requirements. By providing as much detail as possible, you can ensure that the RFQs you send out are relevant and enable carriers to provide accurate quotations.

2. Use online platforms: There are various online platforms that allow you to send out RFQs to a wide range of carriers. These platforms often have large databases of carriers, making it easy to find and connect with potential partners. In addition, many of these platforms offer tools and features to streamline the RFQ process, such as automated responses and bid tracking.

Traqo's Freight Procurement Platfrom

3. Don't be afraid to negotiate: Once you receive responses to your RFQ, don't be afraid to negotiate with carriers. This is especially important if you have received multiple responses and can compare offers. Don't be afraid to ask for discounts, better payment terms, or additional services.

Traqo's Whatsapp based freight procurement platform

4. Use RFQs as a starting point: RFQs can be a powerful tool to get a sense of the market and identify potential carriers. However, it's important to remember that they are just a starting point. You should still do your due diligence and research potential carriers before making a final decision. This can include checking references, reviewing the carrier's safety record, and asking for insurance documentation.

5. Consider multiple modes of transportation: When sending out RFQs, consider using multiple modes of transportation, such as truck, rail, air, or ocean. This can help you find the most cost-effective and efficient solution for your shipment.

6. Use RFQs to gather market intelligence: In addition to finding the best deals, RFQs can also be a valuable source of market intelligence. By receiving quotes from multiple carriers, you can get a sense of current rates and market trends, which can help inform your transportation strategy.

7. Use RFQs to build relationships: Finally, don't underestimate the value of building strong relationships with carriers. By using RFQs to connect with potential partners, you can establish long-term relationships that can lead to better pricing and service in the future.


In conclusion, digital RFQs (request for quotation) can be a powerful tool for managing freight procurement and finding the best deals. By clearly defining your transportation needs, using online platforms, negotiating with carriers, and using RFQs as a starting point, you can effectively connect with potential partners and find the most cost-effective and efficient solution for your shipment. In addition, by considering multiple modes of transportation and using RFQs to gather market intelligence, you can inform your transportation strategy and stay competitive in an ever-changing market. Finally, by building relationships with carriers through RFQs, you can establish long-term partnerships that can lead to better pricing and service in the future. Overall, digital RFQs can be an invaluable resource for managing freight procurement and optimizing your supply chain.

That's why is here. Traqo makes your supply chain management smooth with its top-notch transport management solution. You can reduce your logistics costs, save 70% of the time in Vehicle Finalization and Increase logistics efficiency by 68%. Traqo will help you to manage the fleet and reduce vehicle detention.

Conduct you freight procurement in few sec via Traqo's Whatsapp Based spot auction

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Written by
Mukesh Deogune

From researcher to entrepreneur

Happy to find some synergies, reach me at

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